During the fiscal year (FY) 2019-2020 budget season, the Jefferson County Commission approved $50,000 in the FY20 Capital Outlay budget for a space needs study of the county offices housed in the 100 block of East Washington Street in Charles Town, WV. At this time, the Commission also created a County Complex Committee. That Committee consists of the following members: a Commissioner; the County Administrator; the Chief County Engineer; the Finance Director; the Maintenance Director; and a Project Manager.
The Committee was tasked with:
- Reviewing building conditions in the 100 block of E Washington Street in downtown Charles Town, WV;
- Determining department needs for the offices occupying those buildings; and,
- Determining future space needs for those offices.
The Committee first met on May 1, 2019 and had several meetings in the following months. The Committee developed a Requests for Qualifications (RFQ) to solicit statements of qualifications from interested qualified architectural consulting firms for the purpose of selecting a firm to provide architectural and engineering design services for the demolition of existing buildings, the design of an office building, parking facilities, and related site work.
The initial phase would focus on a space needs study for affected departments and employees; and a future space needs assessment for 10 and 20 years in the future. Additionally, the study would need to determine any historical constraints involved with the historical structures in that block.
On 8/15/2019, the Committee presented the RFQ to the Commission during the regular session and approval was given to advertise that RFQ with a closing date of 9/30/2019 at 4:00PM.
Twelve (12) architects submitted qualification proposals. The Committee met on 10/16/2019 to review and rank the submitted RFQ's. The Committee met with the selected architect to discuss the scope of work and pricing for completion of the space needs study.
On 2/6/2020, during a regular session the Commission approved the bid/contract for architectural consulting for the purpose of selecting a firm to design a new courthouse or county complex.
During the fiscal year 2020-2021 budget presentations and budget balancing sessions, the Commission further discussed the need for this project, projected expenditures and projected funding sources.